Data protection rules and consents
WA3000 Medien takes the protection of personal data seriously. In our eMagazines and web portals, data is made anonymous and is not recorded on a personal basis. Only if you register for our free subscription (eMagazine and Top Focus eNewsletter), we ask you for your e-mail address and optionally your name. We pass on your data to third parties only within the framework of legal requirements. You can object to the processing of your data at any time. The subscription of the free subscriptions ends with it.
The following sections of the data protection declaration inform you about our data protection regulations and the claims and rights to which you are entitled in accordance with Articles 13, 14 and 21 of the basic EU data protection regulation (GDPR).
1. Who is responsible for data processing and to whom can I contact
Responsible for data processing is WA3000 MEDIEN Dieter Strauß & Alois Mangler GbR. All data as follows:
WA3000 MEDIEN Dieter Strauß & Alois Mangler GbR
D-85652 Pliening/Landsham, Germany
Managing Directors: Dieter Strauß, Alois Mangler
E-mail: [email protected]
2. Basic information on data processing and legal bases
2.2. The terms used, such as "personal data" or their "processing", we refer to the definitions in Art. 4 of the General Data Protection Regulation (GDPR).
2.3. The personal data of users processed within the scope of this online offer include:
- Inventory data (e.g. e-mail addresses and optionally first and last names for personal contact),
- Contract data (e.g. services used, agent names, payment information)
- Usage data (e.g. the websites visited on our website)
- Interest in our products
- Content data (e.g. entries in the contact form).
2.4. The term "user" covers all categories of persons affected by data processing. These include our readers, business partners, customers, interested parties and other visitors to our online offering. The terms used, such as "user", are to be understood as gender-neutral.
2.5. We process personal user data only in compliance with the relevant data protection regulations. This means that user data will only be processed if a legal permission has been obtained. I.e., especially if:
- the data processing for the provision of our contractual services (e.g. processing of orders) as well as online services, which are required or legally prescribed.
- the users have given their consent
- on the basis of our legitimate interests (i.e. interest in the analysis, optimisation and economic operation and security of our online offer within the meaning of Art. 6 para. 1 letter f. GDPR, in particular for range measurement, creation of profiles for advertising and marketing purposes, collection of access data and use of third-party services.
2.6. We point out that the legal basis of the consents is Art. 6 para. 1 lit. a. and Art. 7 GDPR, the legal basis for the processing for the fulfilment of our services and implementation of contractual measures Art. 6 para. 1 lit. b. GDPR, the legal basis for processing to fulfil our legal obligations Art. 6 para. 1 lit. c. GDPR, and the legal basis for processing to protect our legitimate interests Art. 6 para. 1 lit. f. GDPR.
3. Security measures
3.1. We take organizational, contractual and technical security measures in accordance with the state of the art in order to ensure that the provisions of data protection laws are observed and thus to protect the data processed by us against accidental or intentional manipulation, loss, destruction or against access by unauthorized persons.
3.2. The security measures include in particular the encrypted transmission of data between your browser and our servers.
4. Passing on data to third parties and third providers
4.1. Data will only be passed on to third parties within the framework of legal requirements. We only pass on user data to third parties if this is necessary, e.g. on the basis of Art. 6 para. 1 lit. b) GDPR for contractual purposes or on the basis of legitimate interests according to Art. 6 para. 1 lit. f. GDPR on the economic and effective operation of our business operations.
4.2. If we use subcontractors to provide our services, we will take appropriate legal precautions as well as appropriate technical and organisational measures to ensure the protection of personal data in accordance with the relevant statutory provisions.
4.3. If content, tools or other means from other providers (hereinafter jointly referred to as "third party providers") are used in the context of this data protection declaration and their named registered office is in a third country, it is to be assumed that data is transferred to the countries in which the third party providers have their registered office. Third countries are countries in which the GDPR is not directly applicable law, i.e. in principle countries outside the EU or the European Economic Area. The transfer of data to third countries takes place either if an appropriate level of data protection, user consent or other legal permission is available.
5. Provisions of contractual services
5.1. We process inventory data (e.g. e-mail address, optional first name and surname for a personal contact), contractual data (e.g. services used, names of contact persons, payment information) for the purpose of fulfilling our contractual obligations and services according to Art. 6 para. 1 lit b. GDPR.
5.2. When registering, re-registering and using our online services, we store the IP address and the time of the respective user action. This data is stored on the basis of our legitimate interests and as protection against misuse and other unauthorized use. A passing on of this data to third parties does not take place in principle, unless it is necessary for the pursuit of our claims or there is a legal obligation according to Art. 6 Abs. 1 lit. c GDPR.
5.3. We process usage data (e.g. the visited websites of our online offer, interest in our products) and content data (e.g. entries in the contact form or user profile) for advertising purposes in a user profile in order to show the user e.g. product information based on their previously used services.
6. Subscription to the WA3000 Industrial Automation eNewsletter
6.1. With the following information we inform you about the contents of our newsletter as well as the registration, dispatch and statistical evaluation procedure and your rights of objection. By subscribing to our newsletter you agree to the receipt and the described procedures.
6.2. Content of the Newsletter: We will only send newsletters, e-mails and other electronic notifications containing advertising and editorial information (hereinafter "newsletters") with the consent of the recipients or a legal permission. If the contents of a newsletter are specifically described within the scope of a registration, they are decisive for the consent of the users. In addition, our newsletters contain information on products, offers and promotions from companies from the automation industry and our company.
6.3. Double opt-in and logging: Subscription to our newsletter takes place in a so-called double opt-in procedure. This means that after registration you will receive an e-mail asking you to confirm your registration. This confirmation is necessary so that no one can log in with other e-mail addresses. Subscriptions to the newsletter are logged in order to be able to prove the registration process in accordance with legal requirements. This includes the storage of the login and confirmation time, as well as the IP address. The changes to your data stored with the shipping service provider are also logged.
6.4. The dispatch of the newsletter is carried out by means of a "dispatch service provider". The data protection provisions of the shipping service provider have been checked by us and comply with legal requirements.
6.5. Furthermore, the shipping service provider may use this data in pseudonymous form, i.e. without allocation to a user, to optimise or improve its own services, e.g. for technical optimisation of the dispatch and presentation of the newsletter or for statistical purposes in order to determine from which countries the recipients come. However, the shipping service does not use the data of our newsletter recipients to write them down or pass them on to third parties.
6.6. Logon data: To subscribe to the newsletter, simply enter your e-mail address. Optionally, we ask you to state your first name and surname in order to address you personally in the newsletter.
6.7. Statistical data collection and analysis: The newsletters contain a so-called "web-beacon", i.e. a pixel-sized file that is retrieved from the server of the dispatch service provider server when the newsletter is opened. Within the scope of this retrieval, technical information, such as information about the browser and your system, as well as your IP address and time of retrieval are initially collected. This information is used to technically improve the services based on the technical data or the target groups and their reading behaviour based on their retrieval locations (which can be determined using the IP address) or access times. The statistical surveys also include determining whether the newsletters are opened, when they are opened and which links are clicked. For technical reasons, this information can be assigned to the individual newsletter recipients. However, it is not our intention, nor that of the dispatch service provider, to observe individual users. The evaluations serve us much more to recognize the reading habits of our users and to adapt our contents to them or to send different contents according to the interests of our users.
6.8. The use of the dispatch service provider, the performance of statistical surveys and the analyses as well as the logging of the registration procedure, are based on our legitimate interests according to Art. 6 para. 1 lit. f GDPR. We are interested in using a user-friendly and secure newsletter system that serves both our business interests and the expectations of users.
6.9. Cancellation/Revocation: You can cancel the receipt of our newsletter at any time, i.e. revoke your consent. At the same time, your consents to their dispatch by the shipping service provider and the statistical analyses expire. A separate revocation of the dispatch by the dispatch service provider or the statistical evaluation is unfortunately not possible. You will find a link to cancel the newsletter at the end of each newsletter. If users have only subscribed to the newsletter and cancelled their subscription, their personal data will be deleted.
7. Making contact
7.1. When contacting us (via contact form or e-mail), the user's details will be processed for processing the contact request and its handling in accordance with Art. 6 para. 1 lit. b) GDPR.
7.2. User information may be stored in our Customer Relationship Management System ("CRM System") or similar databases.
8. Collection of access data and log files
8.1. On the basis of our legitimate interests within the meaning of Art. 6 para. 1 lit. f. GDPR data on each access to the servers on which this service is located (so-called server log files). Access data includes the name of the accessed website, file, date and time of access, transferred data volume, notification of successful access, browser type and version, the user's operating system, referrer URL (the previously visited page), IP address and the requesting provider.
8.2. Log file information is stored for a maximum of seven days for security reasons (e.g. to investigate misuse or fraud) and then deleted. Data whose further storage is required for evidentiary purposes are excluded from deletion until the respective incident has been finally clarified.
9. Cookies & range measurement
9.1. Cookies are information that is transferred from our web server or third party web servers to the user's web browser and stored there for later retrieval. Cookies can be small files or other types of information storage.
9.3. If users do not want cookies to be stored on their computer, they are asked to deactivate the corresponding option in the system settings of their browser. Stored cookies can be deleted in the system settings of the browser. The exclusion of cookies can lead to functional restrictions of this online offer.
10. Integration of third-party services and content
10.1. Within our online offer, we make no representations or warranties of any kind based on our legitimate interests (i.e. interest in the analysis, optimisation and economic operation of our online offer within the meaning of Art. 6 para. 1 lit. f. GDPR) content or service offerings of third parties to incorporate their content and services, such as videos or fonts (hereinafter uniformly referred to as "content"). This always presupposes that the third party providers of this content perceive the IP address of the users, since without the IP address they could not send the content to their browser. The IP address is therefore required for the display of this content. We make every effort to use only those contents whose respective providers use the IP address only for the delivery of the contents. Third-party providers may also use so-called pixel tags (invisible graphics, also known as "web beacons") for statistical or marketing purposes. “Pixel tags" can be used to evaluate information such as visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on the user's device and may include technical information about the browser and operating system, referring websites, visiting time and other information about the use of our online offer, as well as may be linked to such information from other sources.
10.2. The following presentation provides an overview of third-party providers and their contents, together with links to their data protection declarations, which contain further information on the processing of data and, in some cases already mentioned here, possibilities of objection (so-called opt-out):
- Content Delivery Network Cloudflare, provided by the third-party provider www.cloudflare.com
11. Rights of users
11.1. Users have the right, upon request and free of charge, to receive information about the personal data that we have stored about them.
11.2. In addition, users have the right to correct inaccurate data, to limit the processing and deletion of their personal data, if applicable, to assert their rights to data portability and, in the event of the assumption of unlawful data processing, to file a complaint with the competent supervisory authority. The data protection supervisory authority responsible for us is: Der Bayerische Landesbeauftragte für den Datenschutz, Postfach 22 12 19, 80502 München, Germany.
11.3. Users may also revoke their consent, in principle with effect for the future.
12. Deletion of data
12.1. The data stored by us will be deleted as soon as it is no longer required for its intended purpose and there are no legal storage obligations to prevent deletion. If the user's data are not deleted because they are necessary for other and legally permissible purposes, their processing is restricted. This means that the data is blocked and not processed for other purposes. This applies, for example, to user data that must be retained for commercial or tax reasons.
12.2. In accordance with statutory requirements, the records shall be kept for 6 years in accordance with § 257 (1) HGB (trading books, inventories, opening balance sheets, annual financial statements, commercial letters, accounting documents, etc.) and for 10 years in accordance with § 147 (1) AO (books, records, management reports, accounting documents, commercial and business letters, documents relevant to taxation, etc.).
13. Right of objection
13.1. Users can object to the future processing of their personal data in accordance with legal requirements at any time. The objection may be lodged in particular against processing for direct marketing purposes.
14. Changes to the Data Protection Declaration
14.1. We reserve the right to change the data protection declaration in order to adapt it to changed legal situations or in the event of changes to the service or data processing. However, this only applies with regard to declarations on data processing. If user consents are required or components of the data protection declaration contain provisions of the contractual relationship with the users, the changes will only be made with the users' consent.
14.2. Users are asked to inform themselves regularly about the contents of the data protection declaration.